Administrative Support Services
Overview
Our staff offers a full range of entry level to complex clerical and secretarial services. No job is too big or too small. List below is a range of services that we offer as administrative support, but by no means is this a definitive listing and may include many more tasks and abilities not listed, just ask us.
Data EntryOur staff is highly trained for any type of data entry, with high speed wpm, 10-key, reverse 10-key, and excellent accuracy. Whether you need data entered into accounting software or proprietary software, we will get your data entered quickly and accurately every time.
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CommunicationsWe can assist you in shopping for a VoIP system, set-up, and staff training. Setting up groups for emailing purposes (clients, departments, etc...), setting up a centralized department message board, a company IM system, intranet, SharePoint, and smart phone apps.
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Virtual Tele-ReceptionistWe have the capabilities to handle your incoming calls and forward* them directly to the extensions of the individuals they are requesting. We can provide company gate keeping, take messages, and give your company a larger and stronger image.
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Record KeepingWhether it be using freehand journals, digital files, financial software or a database system, we can help your company create, design, implement, train and maintain a centralized method for any type of record keeping. If you need your security enhanced, just ask.
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Minutes / Note Keeping / ShorthandOur trained staff can be called to take notes, shorthand, etc... for any note taking needs. For meetings or events that may to do be recorded, our staff can record meetings or a recording may be sent to our staff for formal writings such as meeting minutes, etc.
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Scheduling / Travel ArrangementsWe are fully equipped with many types of software and methods to set-up schedules, meetings, agendas and travel arrangements. Depending on the preferences of your company, we can also set up methods to get your scheduling centralized and automated.
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Transcriptions/ProofreadingSkilled transcribers, who have the equipment necessary to produce transcriptions effortlessly are on staff for your needs. We also offer proofreading and document grammatical recommendations if requested.
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Office Support / CoordinationWe have the ability to have ourselves available to your office staff for any supporting tasks they may need completed. We can also place systems for a full office coordination of tasks at hand and project progressions.
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Virtual SecretaryDictations, correspondences, reviewing documents, etc... In need of a secretary to assist you? You have the option to send these tasks to our team or have a secretary assigned to you just for these purposes and more.
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WORD PROCESSING
Our staff is highly skilled in most Word Processing software, with abilities that range from basic to expert levels. Typing speeds range up to 75 wpm, 10-key and reverse 10 key. Expert level formatting and technical file incorporation, mail merges, spreadsheet embedding, pdf incorporation, etc... Microsoft Word, Corel WordPerfect, Adobe Pages and PDF, Apple Pages, and more.
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SPREADSHEETSOur staff is highly skilled in most Spreadsheet software, with abilities that range from basic to expert levels. All types of formulations, formatting, layouts, form creations, etc... Expert levels include highly complex formulations with well organized visual representations, spreadsheet database mapping, and exports to other form filling software. Microsoft Excel, Corel Quattro Pro, Apple Numbers and more.
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DATABASESWe have talented staff that are skilled to handle all types of Database functions, from basic data and information entry to Database creation, design and implementation. App integrations, cloud based interfaces, to handle any project or company need. Microsoft Access and SQL Server, Caspio, Quickbase, Oracle, Kintone, and more.
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Financial SoftwareWe have individuals on our staff, that have basic to Expert level skills in Quickbooks (online and desktop), Quicken, Dynamics 365 Financials, NetSuite, Sage One/Live (Peachtree), and we are well seasoned to learn any new or proprietary accounting software.
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Personal / Professional AssistanceAre you in need of a personal or professional assistant assigned to assist you in your daily tasks? Maybe you are in need of sending overflow projects to our team to ensure that nothing slips through the cracks. Either way, we are here to help you and your company.
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Available Whenever you need usWe are available to serve you Full Time, Part Time, or Per Assignment/Task. We have staff that are available to work hours around the clock, so your tasks will get done even when you're closed.
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* Depending on the phone systems in place at the office location and the needs of the company.
