Accounting Services
Overview
We have the right specialists to handle any and all accounting tasks your company may require. We are knowledgeable in most financial management software, whether it is desktop or cloud based. We specialize in Intuit QuickBooks products, but are skilled for most systems and spreadsheet methods. Many of the items listed below can be summed up as Bookkeeping, but in case your company needs just one or a few individual features, separate roles and functions have been listed.
Accounts PayableProcess accounts and incoming bills in compliance with financial policies and procedures. Perform day to day financial transactions including; verifying, classifying, computing, posting and recording accounts payable data, processing and recording receipts for purchased items, itemization for transferable client billable items, negotiation with vendor if charges are not in agreement, tracking of long term loan liabilities and credit cards, the set up of new vendors, use of bill reminders or automatic bill entry in software for reoccurring transactions, prepare and report accounts payable to finance professionals, customize spreadsheets to show full outgoing data and much more.
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Accounts ReceivableProcess accounts and incoming payments in compliance with financial policies and procedures. Prepare bills, invoices and bank deposits. Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Generate financial statement and reports detailing accounts receivable status. Communicate with customers as to questions regarding their invoices or balances. Set-up of new customers. Use of reminders for timely billing. Use of automatic billing features for flat fee reoccurring bills. Customize spreadsheet to show full incoming data with visual representation if needed and much more.
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Billing / Collections SpecialistsCollaborate with finance and sales professionals to maintain accounts receivables. Compile and process information such as prices, discounts, shipping rates, etc. Ensure customers are billed correctly for services offered. Issue invoices and distribute electronically or by mail.
Communicate with customers to answer questions or resolve disagreements. Request payment of pending debts in a firm yet considerate manner. Negotiate payment arrangements when needed. Keep accurate records, updating account status and collection efforts. Report on accounts receivable and collection status. Prepare and submit statements. |
BookkeepingRecording day to day financial transactions and complete the posting process. Verify that transactions are recorded in the correct day book, supplier ledger, customer ledger and general ledger. Bring the books to the trial balance stage. Perform partial checks of the posting process. Complete tax forms. Enter data, maintain records, launch reports and finical statements. Process accounts receivable/payable and handle payroll in a timely manner. Create budgets. Perform reconciliations of bank accounts and credit cards. Perform billing and collections processing. Bookkeeping to include most duties listed on this page, but is not limited to these details only.
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Financial ReportingFull reporting of all financial data. Reporting of all chart of accounts, accounts payable / receivable, journal entries, audit trail reports, transaction list, reconciliation reports, profit and loss, payroll summary, payroll tax liability, trial balance, balance sheet, general ledger, statement of cash flows, full reporting journal, sales performance, division and class listing. Customization of reports in Excel with visual representation if needed, to include any specialized details not provided in accounting software to meet company's needs. Manual form entry for loan applications, government reporting, or any form that requires financial report to meet the company's needs.
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BudgetingDesign effective budget models for departments and/or entire company. Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget. Present annual budgets to senior managers. Review budget requests for approval. forecast future budget needs. Identify variance between actual and budgeted financial results at the end of each reporting period. Suggest spending improvements that increase profits. Review the company's budget for compliance with legal regulations. Ensure department managers meet budget submission deadlines. Design and implement effective budgeting policies and procedures.
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ReconciliationsFull, line by line, reconciliation of all banking and/or credit card transactions to ensure complete accuracy. Accounting category and class verification if needed. Reporting provided.
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Inventory (Materials / Products)Inventory (products and/or materials) accounting. Reporting of shortages. Entry and reporting of purchases. Set-up of inventory software, incorporation of software to financial accounting.
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Government ReportingTax and payroll tax forms digital and physical mailing, reporting. Renewal of SAM's registrations and reporting. Reporting for government contracts. Employment reporting.
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Forensic AccountingReview financial documents to identify inaccuracies. Analyze financial data and trace discrepancies. Forecast and prevent financial frauds. Report on revenue losses and damages from contract breaches. Investigate complex business cases to minimize risk. Provide litigation support and present findings to e used as trial evidence. Perform regular financial record audits to ensure compliance with the law. Ensure all accounting procedures follow legislation. Keep organized files of all legal cases. Attend court, when needed. Review current systems to identify areas that have security vulnerabilities. Assist in putting in place security measures to prevent theft.
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Accounting Software Set-up / TransitionsExplore company's needs and make financial software recommendations. Installation of software on desktop and/or server database if physical install required. Importation or manual entry of financial information, set-up of accounts, inventory/products, services, clients, vendors, employees, payroll, locations/departments, classifications and any information in need of recording for the company's needs. Provide reporting to show all information transferred for accuracy. Set-up of users and security levels of their access. Provide training to users on abilities for their access levels and additional training to individual tasked with management of the system.
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Certified CPA's AvailableCertified CPA's are available to assist your company in the following; Prepare tax payments, Estimate and track tax returns, Complete quarterly and annual tax reports, Organize and update the company's tax database, Recommend tax strategies that align with business goals, Prepare necessary paperwork for tax payments and returns, Share financial data with the accounting department, Identify tax savings and suggest ways to increase profits, Follow industry trends and track changes related to taxes, Liaise with internal and external auditors, and Forecast tax predictions to senior managers.
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Payroll services
timesheet ProcessingTime sheet processing for payroll using physical time cards or a digital time keeping methods. Can provide recommendations and set-up, a timekeeping method if one is not in place.
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Complex PayrollsWe have handled some of the hardest payroll matters. Split rates, semi monthly payrolls with overtime rules, large number of employees with different pay structures, multiple pay dates, etc...
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Sales, Commissions and bonusesSet-up of accounts in financial software to records transactions. If needed create a custom spreadsheet to calculate exact amounts owed to the employee.
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GarnishmentsReceive and respond to government orders for wage garnishments. Notify employee of garnishment order. Calculate and set-up garnishments in accounting software. Make the deductions from the employee's payroll and send payments to the garnishing institution.
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Benefits and paycheck DeductionsReview of the company policies on benefits packages and company contributions. Review of current benefit rates and the employee's out of pocket premiums. Set-up of deductions in accounting software with reminders to review rates upon employee changes and milestones.
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Paper Checks / Direct DepositsProcess, print, and mail paper checks per the company's policy on time with the appropriate payroll schedule. Set-up, update, process and submit payroll for direct deposit into the employee's bank accounts. Set-up of direct deposits or transition company to direct deposit.
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Holiday, Sick leave and vacation timeSet-up Holiday/Sick/Vacation (PTO) time/pay according to the company's policies. Review employment agreements and review employees payroll records for accuracy. Set-up a system for calculating accruals if one is not in place. Set financial software accordingly. Set-up reporting for time off and provide to management personnel per company policy.
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Employment tax payments and reportingReport to company any and all tax liabilities per payroll. Generate or prepare government tax reporting using the company's preferred method (digital through accounting software, website or manual paper form). Review for accuracy and submit with payment of taxes. Set-up of government reporting and payment through the financial software also available.
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3rd party servicesWe are highly experienced with using 3rd party payroll providers if that is your company's preference. ADP, Paychex, QuickBooks, etc... We can perform the payroll calculations and submit the data to a third party of choice for final processing. We also audit the payroll records they provide for accuracy and enter all of the data appropriately into your financial software.
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set-up / transition of payroll systemsWe can set-up your financial software for payroll processing or transition your company to a different system. We also can assist you in changing your third party payroll service to another service or bring it in house. What ever your needs are, we can assist you along the way.
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